Simplified Employee Onboarding process with Automation Anywhere RPA

RPAAI ServicesOCRABBYYAutomation AnywhereMedical Devices

Mar 28

Industry: Medical Devices

Client Overview:

Our client is a vertically integrated manufacturer and marketer of health care products. It offers orthopedic products, surgical and acute care products, and wound care products.

Onboarding processes at the client’s office took as many as two days and employed a high number of resources. The processes included creating company emails, passwords, and re-entry of data from forms to respective systems. This ineffective onboarding process results in time and money wastage. Moreover, as the company scales to growth these time-consuming pre-hire and post-hire activities become more and more complex.

Automation In Human Resource Processes: The Future Of Employee Onboarding

Human resource management is an important aspect of every business. HR operations are an important aspect of every business, whether it's hiring new staff, training them, or ensuring that local labor rules are followed. Most of the processes are manual and time-consuming. But that's all about to change.

HR automation is the process of increasing HR department efficiency by releasing personnel from time-consuming manual duties and allowing them to focus on more sophisticated responsibilities like decision-making and strategy formulation. Organizations can reduce the cost and time spent on manual HR planning and processing by automating basic and repetitive HR processes.

HR operations may be automated to expedite workflows, maintain consistency, decrease the risk of error, and assist HR to save time and money that could be better spent on strategic people projects.

AiRo Partners With Automation Anywhere To Streamline Employee Onboarding

As with any administrative process, onboarding new employees has a specific set of process steps and involves creating credentials, submitting details to the finance/payroll function, printing and mailing offer letters and appointments, and coordinating with applications and infrastructure. The manual effort involved creates multiple tasks for all the participants in the participants in the process chain. Most of these tasks are repetitive and can be automated.

AiRo developed a solution that could automate the following steps using Automation Anywhere’s Robotic Process Automation platform.

Pre-Hire activities:

Background verification
Drug-test form submission
I9 and W4 form submission
Email communication with the candidate
Offer sign-off

Post-Hire activities:

Automated creation of credentials for email
Access to internal applcations, Active Directory integration
Asset allocation
Orientation meeting scheduling, team introduction email
Automatic generation of records for payroll and HR administrative processing
Data replication from forms to respective systems to eliminate wasteful manual re-entry
Reminders for follow-ups, the auto-trigger of emails to the appropriate audience

Automaton Bring Down Employee Onboarding Time From 2 Days To Just 2 Hours

Post-deployment the client observed the following results in their onboarding processes:

Reduction in employee onboarding time from 2 days to just 2 hours
6 FTEs repurposed for higher-value tasks
Shifted the organization’s focus to employee onboarding experience from addressing only administrative tasks

It's just as vital to have an efficient onboarding process as it is to identify the perfect candidate. Staying compliant with legal provisions requires a thorough employee onboarding procedure. But it's also critical for keeping your team together.

According to a recent survey, 69 percent of employees reported that they are more likely to stay in their job longer if their orientation or staff training made them feel worthy and qualified on their start date.

Are you looking to reduce costs and improve the onboarding experience? We can help.